Excel to Docs

Mail-merge spreadsheet rows into branded Word and PDF letters.

Upload Excel or CSV (or a ZIP), map columns to {{Placeholder}} fields, edit a rich HTML template, preview, and download PDF or Word - single file or batch ZIP. Processed locally with PhpSpreadsheet, PhpWord, and Dompdf.

1 Upload a file
2 Map columns
3 Edit template & preview
4 Generate & download

Download sample-docs.xlsx

Step 2 — Pick workbooks and sheets, then map Excel columns to {{Placeholder}} keys used in your template.

Workbooks & sheets

Tick files and sheets to include.

Save file as

Used to name files in batch ZIP mode.

Download as

Save mode

Single: one PDF with page breaks, or multi-section Word.

Company Profile

Company details

Company name

Full address

Use this one field, or leave it blank and fill street, city, state, and zip below.

Street

City

State

Zip / Pin code

Country

Phone number

Email address

Website

Tax ID / GST / VAT

Footer details

Footer address

Footer phone Show in documents ({{FooterPhone}})

Logo and signature

Logo `{{Logo}}`

Upload logo

Signature `{{Signature}}`

Upload signature

Remove paper / scan background

Colors

Text Background Primary

Column → placeholder mapping

Include recipient phone from Excel ({{Phone}})

When checked, mapped Excel phone values fill {{Phone}}. Company and footer phones are separate.

Col	Excel column	Sample	Placeholder

Your data table

Full-width view of the selected sheet. Mapped columns are highlighted. Showing up to 40 rows.

Download

Step 4 — Generate Docs merges every data row, then click Download.

How it works

Upload one or more workbooks, CSV files, or a ZIP. Tick the sheets you want.
Map Excel columns to {{Placeholder}} keys. Company Profile fills {{CompanyName}}, {{CompanyAddress}}, {{CompanyPhone}}, and related sender fields.
In mapping, use Include recipient phone for Excel {{Phone}}. Footer has its own phone show option. Conditional blocks: {{#if CompanyPhone}}…{{/if}} or {{#if Phone}}…{{/if}}.
Use Template & Preview to switch document format (Letter, Email Message, Envelope, Label, Directory). Sheet ticks only choose which Excel data to merge.
Batch mode packs one file per row into a ZIP. Single file puts every document in one PDF or Word file.
Your plan (Free): up to 15 MB per file, 3 files / 200 docs per batch.

Plan	Excel Upload Limit	Max Files per Batch	Docs per Batch
Free (you)	15 MB	Up to 3	Up to 200
Pro	30 MB	Up to 10	Up to 500
Premium	60 MB	Up to 20	Up to 1,000

How to Use

Upload an Excel file (.xls, .xlsx), CSV, or a ZIP of workbooks.
Select sheets and map Excel columns to placeholders such as {{Name}} (Auto-map guesses from headers).
Edit the HTML template, insert placeholder chips, and set optional header/footer text. Upload a logo or signature for {{Logo}} / {{Signature}}.
Choose PDF or Word and Batch ZIP or Single file, then Generate Docs.
Download the result. Use Clear to reset the workspace.

Pro Tips

Placeholders use {{ColumnName}} style. Auto-map turns Excel headers into matching keys.
Use {{#if Amount}}...{{/if}} for simple conditional blocks when a cell is non-empty.
Batch mode packs one file per Excel data row into a ZIP; Single puts every doc in one PDF (page breaks) or multi-section Word file.
Plan limits apply to Excel MB, ZIP MB, files per batch, and docs per run.
Logo and signature images are re-encoded locally; remote images in templates are disabled for PDF.

FAQs

QWhich formats are supported for upload?

.xls, .xlsx, .csv, or a ZIP containing those files.

QWhich output formats are available?

PDF and Word (.docx). Batch mode returns a ZIP of one file per row. Single mode combines all rows into one document.

QWhat are the plan limits?

Free: 15 MB Excel / 25 MB ZIP / 3 files / 200 docs. Pro: 30 / 50 / 10 / 500. Premium: 60 / 100 / 20 / 1000. Admin may adjust Excel upload MB per plan.

QHow does placeholder mapping work?

Each Excel column can map to a {{Placeholder}}. The template HTML is merged per data row. Auto-map guesses keys from header names.

QAre files uploaded to the cloud?

No. Processing stays on your local server session. Temp files are deleted after TTL or Clear.